Following up after submitting a job application can make a real difference whether you get noticed by employers. Many applicants stop after clicking “submit,” but a polite and timely follow-up shows that you’re genuinely interested and proactive.
It communicates professionalism, attention to detail, and motivation qualities hiring managers value. Understanding the best practices for following up after applications can help you stand out while maintaining respect for the employer’s process. In this post, we’ll explain exactly when and how to follow up, what to say, and the mistakes you should avoid.
When to Follow Up After Submitting an Application
Timing is everything when following up. It’s best to wait about seven to ten business days after submitting your application before reaching out. This gives the employer enough time to review applications without feeling pressured.
If the job listing includes a closing date, count your waiting period from that date instead of the day you applied. For large companies with structured hiring processes, you may need to wait a little longer, while smaller organizations might respond more quickly.
Always double-check if the job posting specifies that candidates will be contacted by a certain date, if it does, wait until that period has passed before following up. Reaching out too soon or multiple times can appear impatient or unprofessional, so one well-timed follow-up is usually enough.
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How to Follow Up Professionally
Your follow-up message should be polite, brief, and professional. A good follow-up email reminds the hiring manager of who you are and your interest in the role without demanding an immediate answer.
Start by addressing the hiring manager by name if possible. Mention the position you applied for and the date you submitted your application. Then express your enthusiasm for the opportunity and politely ask if they’ve had a chance to review your materials.
Always maintain a courteous tone your goal is to remind, not pressure. Avoid long explanations or unrelated information. For example, instead of saying “I just wanted to know if you received my resume,” write something like “I wanted to kindly follow up to confirm that my application for [Job Title] was received and to express my continued interest in contributing to your team.” Professional and concise follow-ups create a strong impression.
What to Say in Your Follow-Up Email
A clear structure helps your message sound professional and easy to read. Here’s how you can organize your email:
- Greeting: Address the hiring manager or recruiter by name.
- Introduction: Mention the job title and date of your application.
- Polite Inquiry: Ask about the status of your application and reaffirm your interest.
- Closing: Thank them for their time and express that you look forward to hearing back.
Here’s an example:
Subject: Follow-Up on [Job Title] Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position on [Date] and wanted to follow up to confirm it was received. I remain very interested in this opportunity and would be excited to bring my skills to your team.
Thank you for considering my application. I look forward to any updates you may share.
Best regards,
[Your Name]
This format shows initiative while maintaining professionalism and respect for the employer’s time.
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Alternatives to Email Follow-Up
While email is the most common way to follow up, there are other effective methods. If you’ve connected with the recruiter or hiring manager on LinkedIn, a polite LinkedIn message can be an appropriate way to check in. Keep it short, similar to an email, and avoid sending multiple messages.
For smaller companies or startups, a quick phone call might work if contact information is provided. However, always be courteous, ask if it’s a good time to talk before beginning your inquiry.
If you applied through a job portal or recruitment agency, use the communication features available there. Some companies also provide applicant portals where you can track your status or send a brief message to HR. Choose the method that aligns best with the company’s communication style.
Mistakes to Avoid When Following Up
Even a well-intentioned follow-up can hurt your chances if not done correctly. Avoid sending multiple messages within a short time frame. Repeatedly asking for updates can come across as impatient. Similarly, avoid long or overly detailed emails, keep your message under 150 words.
Never use casual or demanding language. Phrases like “I need an update” or “Please respond immediately” should be avoided. Instead, focus on polite, professional phrasing. Also, make sure your email is free of grammar or spelling errors, as this reflects on your attention to detail.
Lastly, don’t follow up through every available channel at once, choose one method and stick with it. Professional persistence means being polite and respectful, not overwhelming.
How to Handle No Response After Following Up
Sometimes, even after a thoughtful follow-up, you may not receive a reply. If you’ve followed up once and still don’t hear back after another week or two, it’s okay to move on. Continue applying to other positions and keep your communication positive.
You can send one final message thanking the employer for their time and consideration. Express that you’d appreciate being kept in mind for future opportunities. This shows maturity and professionalism, leaving the door open for potential roles later on. Even if you don’t get this particular job, your respectful approach can leave a lasting impression that benefits you in future hiring rounds.
Example Follow-Up Email Template
Below is a sample you can adapt to your situation:
Subject: Checking In on [Job Title] Application
Dear [Hiring Manager’s Name],
I hope you’re doing well. I submitted my application for the [Job Title] position on [Date] and wanted to follow up to express my continued interest. I’m very enthusiastic about the opportunity to contribute to [Company Name] and believe my experience in [Your Field/Skill Area] aligns well with your needs.
Thank you for taking the time to review my application. I look forward to hearing from you and would be happy to provide any additional information you might need.
Sincerely,
[Your Name]
This template keeps your message professional, clear, and positive while gently reminding the employer of your interest.
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Final Tips for Following Up Effectively
The best follow-ups are polite, timely, and professional. Always personalize your message, avoid sending generic templates to multiple employers. Keep a record of the dates you applied and followed up to stay organized. One follow-up per job application is enough unless you’re invited to check back later.
Remember, hiring processes can take time, so patience is key.
Maintain a positive mindset and keep applying to other opportunities while waiting. Even if one application doesn’t move forward, your proactive attitude and professionalism will serve you well in the long run. A thoughtful follow-up can often be the small extra step that sets you apart from other candidates.
